The regional networks strive to foster an inclusive community of regional alumni and support their lifelong relationship with Temple. To help maintain this lifelong connection, we’re inviting regional alumni to take the initiative and host events to bring alumni in their area together. These events are casual gatherings where attendees cover their own expenses, and there are no formal contracts involved or signed.
Location
Events must be hosted in a public place or venue. Personal or private residences will not be approved
Dates
Events will not compete with or occur within one month of an Advancement Engagement Signature Event (such as Homecoming and Family Weekend or Temple Made Days). Upon submission the regional staff will notify the alum of any scheduling conflicts.
Purpose and Goal
Events should align with the mission and values of Temple University, and support at least one Temple University Alumni Association strategic priority.
Audience
Events should appeal to broad audiences and strive to have a minimum of 10 alumni attendees.
No contracts
The event cannot require a contract. Temple will not be a party to any contractual agreement(s) associated with these events.
No cost
These events must be free of charge or pay-as-you-go opportunities and are meant to be a cost-efficient way to engage more alumni across the country.
Alumni Status
All regional volunteer event hosts must be Temple University alumni. No exceptions will be allowed. Staff will verify submitter and alumni status.
Volunteer and Event Vetting
Following standard volunteer interest procedures, regional staff will set up a 30-minute Zoom meeting to connect with the alum, especially if the staff has not worked with the alum in the past. During the conversation, regional staff will discuss the alum’s motivation for hosting the event, and review the form/event idea to ensure that it aligns with the event or program guidelines as listed above.
Regional staff will make final approval decision and notify the alum within two weeks of submission.
Event Approval
Approval of events is subject to review and may be denied based on factors including but not limited to
Temple University reserves the right to not approve alumni events that do not align with the mission, values or policies of the organization.
Regional staff will work with Advancement Communications to create a registration page.
The event link and event description will be shared through various alumni communications channels to promote the opportunity.
Regional volunteers who are hosting are encouraged to do individual outreach to their own personal Temple network and through peer outreach. Email templates will be provided for personal and peer outreach. Contact lists for alumni living near the event location will be provided to the regional volunteer for peer outreach. Lists will include
Alumni who have opted out, unsubscribed or have email exclusion codes on their records will not be shared.
Volunteers must review and sign the Temple Volunteer Confidentiality Agreement through DocuSign before lists are shared.
All event pages and written promotional materials will educate potential registrants that while the event is affiliated with Temple, it is a volunteer-driven event. All participants will be required to acknowledge and accept risks associated with an event, and further agree to relieve Temple University and event organizers of any potential liability associated with those risks.
All event pages and written promotional materials will contain a statement that Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, and further that Temple pledges not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
Staff Support
Regional staff will communicate directly with the regional volunteer to ensure the event is a success, including sharing event checklists and discussing event details to ensure the volunteer has thought through all potential logistics.
Event Driver
The event is driven by the regional volunteer. This includes ongoing communication with the venue or program organization.
Pre-Event Reminder Emails
Regional staff will follow standard Temple Know Before You Go outreach to remind registrants of the event details.
Registration List and Event Supplies
The Regional staff will share the list of registered attendees and some supplies before the event. Supplies will, at minimum, include
On-Site Event Management
The regional volunteer hosting the event is expected to manage the onsite attendee
check-in process, including the tracking of alumni and guest attendance, walk-ins and no-shows. Volunteer hosts are also expected to
Postevent Outcomes
The regional volunteer will share a list of all attendees with the Regional staff no more than 48 hours after the event.
Postevent Emails
Regional staff will follow standard Temple postevent outreach to all attendees including a survey.
If you have questions regarding an alumni-hosted event, please contact Shana Mazeika, director of regional and affinity engagement.
Email: shana.mazeika@temple.edu
